This is a reminder of the Highlands Homeowners’ Association annual meeting.
When: March 13, 2017 at 7PM
Where: Resurrection Lutheran Church at 25050 W. Eames Street in Channahon.
At this meeting there will be an election for one board position. Gina Doyle from unit 8 has agreed to serve on the board. It is very important to have a quorum at this meeting in order to have the vote count. Since I understand that people in our community keep busy schedules, a proxy voting system is being offered so that homeowners not able to attend the meeting can participate in the vote.
Both the bylaws and the covenant mention the use of the proxy vote.
Section 7. Voting. Each Member shall be entitled to one (1) vote per Lot on each matter submitted to a vote of the membership. Every Member entitled to vote may vote on any question or in any election in person or by proxy. All proxies shall be in writing and filed with the secretary. No proxy shall extend beyond a period of eleven months, and every proxy shall automatically terminate when the grantor thereof shall cease to be a Member. Voting on any question or in any election may be by oral roll call unless the presiding officer shall order or any member shall demand that voting be by ballot.
Article 5 of the covenant shows how votes are counted for elections:
5.02 Membership and Voting. Every record owner of a fee simple interest in The Highlands Subdivision shall become and be a member of the Association, and each such member, including the Developer, shall be entitled to one vote on all matters submitted to a vote of the membership for each lot owned by him or it or its successors or assigns; provided, that where title to a lot is in more than one person, such homeowners acting jointly shall be entitled to but one vote.
There are three ways to vote:
- All homeowners for a given lot that are present at the meeting
- One homeowner present and a proxy vote representing the other homeowner(s)
- A proxy vote showing all homeowners’ signatures for that given lot
The third option can be emailed to the Highland President e-mail account at firstname.lastname@example.org
The Illinois General Not-for-Profit Corporation Act allows for electronic transfer of proxy votes, including e-mail.
Linked below is a copy of the proxy document and the sample ballot for those who are not able to attend the meeting. Proxy votes will be considered if sent Friday March 17, 2017.
Click here for a copy of the proxy form and sample ballot.
I hope to see you there,